Preamble<\/strong> <\/p>\n\n\n\n Whereas, the Filipino-American community in Tucson is founded upon principles that recognize the omnipotence of God and the rule of law, and <\/p>\n\n\n\n Whereas, we the members of the Filipino-American community in Tucson, desire to promote the Filipino cultural heritage and promote social, economic, educational and charitable goals. <\/p>\n\n\n\n We, therefore, hereby declare that we have voluntarily formed a non-profit club\/organization, known as Filipino-American Sampaguita Club of Tucson (FASCOT). <\/p>\n\n\n\n Article I <\/strong>\u2013<\/strong> Objectives<\/strong> <\/p>\n\n\n\n Article II <\/strong>\u2013<\/strong> Governance<\/strong> <\/p>\n\n\n\n FASCOT is a non-profit, non-political, non-sectarian organization incorporated in the state of Arizona. An Executive Board comprised of President, President Elect, First Vice-President, Second Vice-President, Secretary, Treasurer, Assistant Secretary and Assistant Treasurer shall govern it. The president shall be the Chairman and shall appoint regular members to the Executive Board. There shall be an Advisory Council composed of previous Presidents of the Club, which shall serve to give unsolicited advice to the President on a confidential basis. <\/p>\n\n\n\n Article III<\/strong> <\/strong>–<\/strong> <\/strong>Membership<\/strong> <\/p>\n\n\n\n Any individual who wishes to become a member shall abide by and uphold the Constitution <\/strong>and Bylaws of the Club. There shall be two categories of membership: 1) Regular membership 2) Honorary membership. Regular members are those who are at least 18 years of age, have paid their current dues in full. Honorary members are those who by virtue of their exceptional community distinction and services have been granted membership to the Club by the Executive Board. <\/p>\n\n\n\n Approved by 2004 FASCOT BOARD, MAY 22, 2004<\/strong> <\/p>\n\n\n\n Approved by FASCOT Membership: September 18, 2004<\/strong> <\/p>\n\n\n\n Ratified by 2004 FASCOT Board: September 18, 2004<\/strong> <\/p>\n\n\n\n Filipino-American Sampaguita Club of Tucson<\/strong> <\/p>\n\n\n\n Constitution<\/strong> <\/p>\n\n\n\n Page 2 of 2<\/strong> <\/p>\n\n\n\n Article IV<\/strong> <\/strong>–<\/strong> <\/strong>Amendments<\/strong> <\/p>\n\n\n\n Proposed amendments to the Constitution shall be submitted in writing to the Executive Board. All proposed amendments to the Constitution and By-laws shall be approved by two-thirds (2\/3) vote of the Executive Board before presenting them to the general membership for ratification. The Board must present the proposed amendment for approval or disapproval to the general membership at the next regular meeting of the Club. At least thirty (30) days written notice must be given to all regular members of the Club. Said notice shall contain the original material of the Constitution to be amended and the proposed amendment. A two-thirds (2\/3) vote of those regular members present at the next general meeting shall be required to amend the constitution. <\/p>\n\n\n\n Article V<\/strong> <\/strong>–<\/strong> <\/strong>Meetings<\/strong> <\/p>\n\n\n\n There shall be at least <\/strong>two general meetings <\/strong>each year. The President shall have the power to call additional meetings as he\/she deems necessary. All members shall be notified in writing at least 30 days in advance of all meetings. All meetings shall be conducted according to the Robert\u2019s Rule of Order. Meetings shall be open to all regular members. <\/p>\n\n\n\n Article VI<\/strong> <\/strong>–<\/strong> <\/strong>Reservation of Powers<\/strong> <\/p>\n\n\n\n All powers not specifically granted by the Constitution to the President, to elected or appointed officials, shall rest with the regular members of this Club. <\/p>\n\n\n\n Article VI<\/strong>II<\/strong> <\/strong>–<\/strong> <\/strong>Ratification<\/strong> <\/p>\n\n\n\n The Constitution shall be in effect when approved by two-thirds (2\/3) of the regular membership present at a general meeting of the club. <\/p>\n\n\n\n Approved by 2004 FASCOT Board: May 22, 2004<\/strong> <\/p>\n\n\n\n Approved by FASCOT Membership: September <\/strong>12, 2004<\/strong> <\/p>\n\n\n\n Ratified by 2004 FASCOT Board: September 18, 2004<\/strong> <\/p>\n\n\n\n By-Laws of Filipino-American Sampaguita Club of Tucson, Inc.<\/strong> <\/p>\n\n\n\n Article I<\/strong> <\/strong>\u2013<\/strong> <\/strong>Address<\/strong> <\/p>\n\n\n\n The home of the President or Vice-President (whichever is convenient) shall be deemed the site from which the Club operates. <\/p>\n\n\n\n Article II \u2013 Election of Officers<\/strong> <\/p>\n\n\n\n The elected and appointed officers shall serve a term of a maximum of two calendar years. No officer shall be elected or serve more than two consecutive terms for the same office. Any regular member is eligible to become an officer. <\/p>\n\n\n\n All Proxy Votes<\/strong> shall be submitted in writing on an official form, which shall be available from the Club\u2019s Treasurer. All proxy votes received on or before the scheduled meeting shall be official. <\/p>\n\n\n\n Article III \u2013 Duties of Officers<\/strong> <\/p>\n\n\n\n The President is the Chief Executive Officer of the Club and Chairman of the Executive Board. The President shall have the power to create Ad Hoc Committees<\/strong>, as he\/she deems necessary. <\/p>\n\n\n\n Approved by 2004 FASCOT Board: May 22, 2004<\/strong> <\/p>\n\n\n\n Approved by FASCOT Membership: September 18, 2004<\/strong> <\/p>\n\n\n\n Ratified by 2004 FASCOT Board: September 18, 2004<\/strong> <\/p>\n\n\n\n F<\/strong>i<\/strong>lipino-American Sampaguita Club of Tucson<\/strong> <\/strong> <\/p>\n\n\n\n By-Laws<\/strong> <\/p>\n\n\n\n Page 2 of 5<\/strong> <\/p>\n\n\n\n The President – Elect shall act in full cooperation with the President in administering the affairs of the Club. In the absence of the President, the First Vice-President becomes the Chief Executive Officer of the Organization. <\/p>\n\n\n\n The Treasurer<\/strong> shall collect and record membership dues as well as all funds receivable and expendable by the Club. The Treasurer is to advise the executive board of the club\u2019s financial standing prior to any board\u2019s commitment and\/or approval to spend the club\u2019s money in accordance to Article IV \u2013 Finances. The accounts and financial records of the Treasurer are open at all times for review by the regular <\/strong>membership. A financial report shall be made quarterly to the Executive Board with a copy to the Finance Oversight Committee (see Article V, Committees). The Treasurer shall act in full cooperation with the Finance Oversight Committee to complete and accomplish the development of such report. The Assistant Treasurer shall act in cooperation with the Treasurer. <\/p>\n\n\n\n The Secretary <\/strong>shall record and report the minutes of each meeting, inform the membership of regular and special meetings, act as the official custodian of the Club records. The Assistant Secretary shall act in cooperation with the Secretary. The maintenance of membership roster, status of membership dues, <\/strong>and chairmanship of the membership committee shall be delegated to the Assistant Secretary. Officers of the Club within a given term, who have signature authority on the finances of the club may not be related by marriage or blood. <\/p>\n\n\n\n Article IV \u2013 Finances<\/strong> <\/p>\n\n\n\n A. <\/strong> All Accounts shall be made in the name of the Filipino-American Sampaguita Club of Tucson (FASCOT). The financial institution where FASCOT funds are deposited\/invested must be informed and provided a board approved resolution that outlines this Article (Article IV-Finances) as reference policy to abide by in disbursing FASCOT funds. A FASCOT account may not be closed, nor funds transferred, nor new account opened under FASCOT unless approved by the full Executive Board; a board approved resolution must be provided to the Financial Institution to support such board decision. The President and the Treasurer shall be the authorized signatories of the account. The First Vice-President, Assistant Treasurer and one Board Advisor designated by the Executive Board may not have signature authority but shall be included in the list of authorized individuals to access financial information with the Financial Institution where FASCOT funds are deposited. <\/p>\n\n\n\n Approved by 2004 FASCOT Board: May 22. 2004<\/strong> <\/strong> <\/p>\n\n\n\n Approved by FASCOT Membership: September 18, 200<\/strong>0<\/strong> <\/p>\n\n\n\n Ratified by 2004 FASCOT Board: September 18, 200<\/strong>4<\/strong> <\/p>\n\n\n\n Filipino<\/strong>-American Sampaguita Club of Tucson <\/strong> <\/p>\n\n\n\n By-Laws<\/strong> <\/p>\n\n\n\n Page 3 of 5<\/strong> <\/p>\n\n\n\n 2) Reimbursements exceeding ten dollars ($10) must have proof of purchase (i.e. receipts, invoices, etc.) that validates the expense incurred. <\/p>\n\n\n\n B.<\/strong> Cultural Center Fund<\/strong>. <\/strong>The Club shall keep a special account known as the \u201cSampaguita Cultural Fund\u201d. Each successive administration is obligated <\/strong>to responsibly enhance the fund by allocating no less than 20% of the net income of the club during the preceding year. <\/strong>Funds may only be invested in NCUA or FDIC insured accounts; interest income derived from the Fund should be rolled-back into the Fund. No amount shall be withdrawn from the Fund except for the exclusive purpose related to the acquisition, construction. or maintenance of the Sampaguita Cultural Center. <\/p>\n\n\n\n C. <\/strong>Contributions to Charity and Scholarships. <\/strong>The Club shall donate and\/or extend monetary contributions and donations to charity, scholarships and other non-profit organization only if there is at least $2,000 in net cash available as operating funds for the incoming board. Distributions of funds will be determined by the Executive Board and approved by two-thirds (2\/3) of those board members present at the executive board meeting. <\/p>\n\n\n\n Mandatory contributions to charitable organizations for services rendered to FASCOT are an exception to this rule, but such cost must be built into the related event\u2019s budget to ensure that these are recovered from the revenue generated. <\/p>\n\n\n\n Article V <\/strong>\u2013<\/strong> Committees<\/strong> <\/p>\n\n\n\n At the beginning of the term, the President and the Executive Board shall prepare and vote on the planned events for the year in which each of the planned events will have ad hoc\/working committees to support the event\u2019s activities. The planned events for the year must at a minimum include two (2) community service events that promote and assist the well-being of mankind, two (2) fundraisers that promote the Philippine culture, tradition and heritage. The President and the Executive Board shall appoint a committee chairperson(s) <\/strong>who in turn may select their respective committee members. Each event committee must develop a budget to be approved by the board before any expenditure for the <\/strong>planned event is undertaken. <\/strong>Any event that are anticipated not to break-even or generate revenue for the club must be cancelled, except for community service events. <\/p>\n\n\n\n Standing Committee shall be: <\/p>\n\n\n\n A.<\/strong> Membership<\/strong> Committee<\/strong> <\/p>\n\n\n\n The membership committee will be chaired by the Assistant Secretary and shall develop and implement an outreach plan to increase current membership and retain membership of the existing members. The membership of this committee shall be the discretion of the Assistant Secretary. The membership <\/p>\n\n\n\n Approved by 2004 FASCOT Board: May 22, 2004<\/strong> <\/p>\n\n\n\n Approved by FASCOT Membership: September 18, 2004<\/strong> <\/p>\n\n\n\n Ratified by 2004 RASCOT Board: September 18, 2004<\/strong> <\/p>\n\n\n\n committee shall seek and encourage the retention of current, registration of previous, and enlistment of prospective members to the Club. <\/p>\n\n\n\n B. <\/strong> <\/strong>Election Committee<\/strong> <\/p>\n\n\n\n The election committee shall organize and supervise election proceedings, count ballots, and announce election results. The election committee shall be under the complete jurisdiction of the Advisory Council. The President shall appoint the Chairperson of the Election Committee from the Advisory Council and four other members of the Committee who shall not be eligible to run for an elected office. <\/p>\n\n\n\n The members of the committee shall serve a term of one calendar year and shall not serve for more than two consecutive terms. The decision of the Election Committee regarding the conduct and the result of the election shall be final. <\/p>\n\n\n\n C. <\/strong>Financial Oversight Committee<\/strong> <\/p>\n\n\n\n At the beginning of each term, the Advisory Council shall appoint three (3) Advisory Councils and one non-officer Member) individuals to sit as a member of the Financial Oversight Committee. Each member shall serve a staggered two-year term and will provide oversight and require a quarterly reporting of the club\u2019s finances from the Treasurer that has been approved by the Executive Board. Financial report prepared by the Treasurer shall be published in the quarterly publication of the newsletter highlighting revenue and expenses per event to date. <\/p>\n\n\n\n One month prior to the expiration of the term of offices, the Financial Oversight Committee shall appoint an independent auditor to audit the accounts of the Club. Upon receipt of the auditor\u2019s certified report, the Financial Oversight Committee will endorse finances, inventory of club\u2019s assets and <\/strong>files to the incoming board at the initial general membership meeting (Acquaintance Party) at which point the financial status of the club shall be reported to the members. <\/p>\n\n\n\n D. <\/strong>Strategic Planning Committee<\/strong> <\/p>\n\n\n\n The strategic planning committee will at least have five members, each having a staggered three-year term, and shall be appointed by the Executive Board in cooperation with the Advisory Council for the <\/strong>purpose of: <\/p>\n\n\n\n 1) evaluating and re-aligning the club\u2019s mission statement and long- term goals to ensure that it is reflective and responsive to current community challenges and opportunities; <\/p>\n\n\n\n 2) developing and implementing an action plan to accomplish stated mission and goals; <\/p>\n\n\n\n 3) pursuing grants, subsidies and \/or leveraging existing funds (e.g. acquisition of a Filipino cultural <\/p>\n\n\n\n center) to establish new, support and expand existing community programs and projects. <\/p>\n\n\n\n The Strategic Planning session ma be conducted every three years to serve its purpose. <\/p>\n\n\n\n Approved by 2004 FASCOT Board: May 22, 2004<\/strong> <\/p>\n\n\n\n Approved by FASCOT Membership: September 18, 2004<\/strong> <\/p>\n\n\n\n Ratified by 2004 FASCOT Board: September 18m 2004<\/strong> <\/p>\n\n\n\n Filipino-American Sampaguita Club of Tucson <\/strong> <\/p>\n\n\n\n By-Laws<\/strong> <\/p>\n\n\n\n Page 5 of 5<\/strong> <\/p>\n\n\n\n Article VI \u2013 Membership Dues<\/strong> <\/p>\n\n\n\n Annual dues shall be determined and specified by the Executive Board. Annual dues must be paid in full every calendar year which begins January through December of each year. <\/p>\n\n\n\n Article VII <\/strong>\u2013<\/strong> Impeachment<\/strong> <\/p>\n\n\n\n To initiate impeachment proceedings a petition specifying conditions of malfeasance in office must be signed by the majority of the regular membership. The petition shall be submitted to the Election Committee for action. The Election Committee shall inform the affected parties in writing of the charges at least thirty (30) days before a hearing is held. A vote by secret ballot shall be conducted by the regular membership after the hearing is held at a special meeting. Three-fourths (3\/4) approval f the petition shall be considered necessary for impeachment. <\/p>\n\n\n\n Article VIII <\/strong>\u2013<\/strong> Ratification<\/strong> <\/p>\n\n\n\n The By-Laws shall be in effect when approved by two-thirds (2\/3) of the regular membership present at a general meeting of the club. <\/p>\n\n\n\n Approved by 2004 FASCOT Board: May 22, 2004<\/strong> <\/p>\n\n\n\n Approved by FASCOT Membership: September 18, 2004<\/strong> <\/p>\n\n\n\n Ratified by 2004 FASCOT Board: September 18, 200<\/strong>4<\/strong> <\/p>\n\n\n\n May 22, 2004 <\/p>\n\n\n\n 2004 FASCOT BOARD<\/strong> <\/p>\n\n\n\n FINANCIAL DIRECTIVES AND RESOLUTION<\/strong> <\/p>\n\n\n\n We, the Filipino-American Sampaguita Club of Tucson (FASCOT) 2004 Board of Directors, do hereby resolve and direct Hughes Federal Credit Union, the financial institution wherein FASCOT finances are deposited, to abide and ensure that the following board approved directives and resolutions are adhered to as applicable, in the disbursement and management of FASCOT funds. <\/p>\n\n\n\n either the President<\/strong> or the Treasurer <\/strong>of the Club for transactions up to one-thousand dollars ($1,000) or less <\/p>\n\n\n\n![\"\"](\"https:\/\/fascot.org\/wp-content\/uploads\/2021\/02\/image.jpeg\")
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